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California State Department of Transportation
Project Development Workflow Tasks (PDWT)
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PYPSCAN Milestone 220
Complete Geometric Base Maps
(Click on highlighted Task to see detailed information.)
TASK D266 (220.A)
Prepare Preliminary Drainage Report
Narrative
After completion of geometric base maps and hydrology studies, the Hydraulics
Unit prepares a preliminary Drainage Report for design use and for transmittal
to the Division of Structures (and to the FHWA when appropriate). The report
provides an overall picture of drainage requirements. It is used to identify
drainage problems that may affect the freeway profiles and to develop preliminary
drainage cost estimates.
Initiator
Sub-Tasks
- Request the Hydraulic Unit to prepare a preliminary Drainage Report.
Available drainage data should be attached to the request.
- Obtain preliminary Drainage Report. Some key items in the report include:
- Preliminary plans and profiles
- Hydraulic design studies
- Proposed right of way needs, including permanent and construction
easements
- The record of coordination with federal, State and local entities
- Other pertinent data
- Refer to the Highway Design Manual (Topic 805) for submittal requirements
of supportive information to federal, State, and local entities.
Task Duration
References
TASK D267 (220.B)
Obtain Data for Structure Site Plans and Design
Narrative
All bridges, pumping plants, and nonstandard structures are designed
by the Division of Structures.
Initiator
Sub-Tasks
- Determine which structures require design by the Division of Structures
and which should be designed by the district.
- Assemble available data, such as foundation studies, surveys, horizontal
and vertical alignment, cross sections, etc.
- Review to ensure that data is adequate.
- Make arrangements to obtain additional data, as appropriate.
Task Duration
References
TASK D268 (220.C)
Prepare Site Data Submittal for Retaining Walls
and Nonstandard Retaining Systems
Narrative
Most nonstandard retaining systems are designed by the Division of Structures.
However, some retaining systems are designed by the Division of New Technology,
Materials, and Research (DNTM&R). Crib walls are designed by the district.
Initiator
Sub-Tasks
- Assemble data, such as foundation studies, etc.
- Prepare site data submittal plans for retaining walls and nonstandard
retaining systems.
- Send site data submittal to the Division of Structures (or DNTM&R,
as appropriate).
Task Duration
References
TASK D269 (220.C)
Prepare Site Data Submittal for Noise Barriers
Requiring Special Design
Narrative
Noise barriers on retaining systems or structures or that exceed Standard
Plan heights are designed by the Division of Structures.
Initiator
Sub-Tasks
- Assemble data, such as foundation studies, alignments, etc.
- Prepare site data submittal plans for the noise barrier. Consider possible
temporary easements, access openings, drainage, and architectural treatment.
- Complete Noise Barrier Site submittal, attach data as appropriate,
and submit to the Division of Structures.
Task Duration
References
TASK D270 (220.C)
Prepare Site Data Submittal for Pumping Plants
Narrative
If pumping plants are required, the district and the Division of Structures
share responsibility for design. The district designs the collection system
(which empties into the storage box) and the outfall facilities. The Division
of Structures prepares the contract plans for the pumping station, storage
box, discharge box, and appurtenant equipment.
Initiator
Sub-Tasks
- Assemble data, such as hydraulic information.
- Prepare site data submittal plans for pumping plants.
- Send site data submittal to the Division of Structures.
Task Duration
References
TASK D271 (220.C)
Prepare Site Data Submittal for Special Design
Culverts
Narrative
Special design culverts are designed by the Division of Structures from
data supplied by the district.
Initiator
Sub-Tasks
- Assemble data, such as vertical and horizontal alignment, foundation
studies, discharge requirements, etc.
- Prepare site data submittal plans for the special design culverts.
- Submit site data submittal to the Division of Structures.
Task Duration
References
TASK D272 (220.C)
Prepare Bridge Site Data Submittal
Narrative
The Division of Structures is responsible for designing bridges with
data provided by the district. Preliminary materials information, survey
information, and hydrology studies should be available prior to submittal
of the bridge site data.
Initiator
Sub-Tasks
- Assemble data, such as preliminary materials information, survey information,
hydrology studies, etc.
- Prepare Bridge Site Data Submittal plans.
- Transmit the Submittal to the Division of Structures.
Task Duration
References
TASK D273 (220.C)
Prepare Bridge Site Data Submittal for Bikeway
and Pedestrian Structures
Narrative
A bikeway or pedestrian facility may be either a part of a highway bridge
or a separate structure. Bikeways and pedestrian facilities on structures
must be coordinated with approach facilities to ensure that all elements
are compatible.
Initiator
Sub-Tasks
- Consult with the Bicycle Coordinator for compatibility with the overall
bicycle strategy.
- Assemble data, such as preliminary materials information, survey information,
hydrology studies, etc.
- Prepare structure site plans.
- Complete Bridge Site Data Submittal plans.
- Transmit the Submittal to the Division of Structures.
Task Duration
References
TASK D274 (220.D)
Prepare Preliminary Stage Construction and Traffic
Handling Plans
Narrative
Construction staging plans are prepared to show the sequence of operation,
work to be performed, materials to be used, and the routes to be utilized
by traffic during each construction phase.
Traffic handling plans show how the traffic is to be routed and maintained
within the limits of the project. The plans also show long term closures
of lanes and ramps, detours, and the number of traffic lanes available
for public traffic.
Initiator
Sub-Tasks
- Review Traffic Management Plan (TMP) to check for compatibility. Use
of local roads for detours, ramp closures, etc. in the staging plans must
match the TMP.
- Prepare preliminary construction staging plans and traffic handling
plans.
- Review preliminary construction staging plans and traffic handling
plans with Construction and Traffic Units.
Task Duration
References
TASK D275 (220.D)
Initiate Involvement of Traffic Unit in Electrical,
Signing, and Striping Design
Narrative
The Traffic Unit is responsible for providing PS&E for traffic signals,
highway lighting, signing, and striping. Coordination between the Project
Development Unit and the appropriate traffic function is essential.
Initiator
Sub-Tasks
- Consult with the appropriate sub units of Traffic to discuss the following:
- Project needs for signals, lighting, signing, striping, guardrails,
and median barriers, etc.
- Completion date for the traffic PS&E
- Availability of drawings, such as base maps, strip maps, preliminary
construction staging plans, etc.
Task Duration
References
TASK D276 (220.D)
Send Geometrics to Traffic Units for Electrical,
Signing, and Striping Design
Narrative
At this time, skeleton layouts may not be available, however geometric
base maps can provide a basis for beginning traffic design.
Initiator
Sub-Tasks
- Request Traffic Units to prepare the traffic PS&E. All pertinent
material should be provided. A due date for the traffic PS&E should
be specified.
- Indicate when skeleton layouts will be available.
Task Duration
References
TASK D277 (220.D)
Review Construction Staging Plans with Electrical,
Signing, and Striping Units
Narrative
Design for electrical, signing, and striping is not restricted to permanent
facilities. Many detours, ramp closures, and other elements of the construction
staging plans or Traffic Management Plans may require temporary lighting,
signals, signing, and striping. The plan elements should be discussed with
the appropriate Traffic Units.
Initiator
Sub-Tasks
- Review construction staging plans with the appropriate Traffic Units.
- Discuss the following:
- Needs and use of each stage
- The length of time each stage will be used
- Need for temporary lighting, signals, signing, and striping
Task Duration
References
TASK D278 (220.D)
Review Skeleton Layouts with Functional Units
Narrative
Until now, geometric base maps have been used to identify project features.
It is time to determine what final information the functional units need
in order to prepare their portion of the PS&E; usually, skeleton layouts
are provided for this purpose.
Initiator
Sub-Tasks
- Prepare preliminary skeleton layouts.
- Conduct a meeting with functional units to discuss skeleton layout
needs.
- Discuss anticipated skeleton layout availability dates.
Task Duration
References
TASK D279 (220.D)
Prepare Public Utilities Commission Exhibits for
At-Grade Railroad Crossings
Narrative
The Public Utilities Commission (PUC) requires certain exhibits whenever
new railroad grade crossings are proposed or an existing grade crossing
is to be altered or abandoned. The Division of Structures is responsible
for the PUC contact. The district is responsible for preparing the information
and exhibits.
Initiator
Sub-Tasks
- Identify new at-grade railroad crossings, as well as existing at-grade
crossings to be altered, abandoned, or exchanged.
- Review the submittal requirements described in the Drafting and Plans
Manual.
- Submit information and exhibits to the Division of Structures, for
approval by the PUC.
Task Duration
References
- Drafting and Plans Manual - Article 3-2.7
- Right of Way Manual
TASK D280 (220.D)
Request Review of Geometric Base Maps by Local
Entities
Narrative
The affected local entities have been involved in the process since
project conception. It is necessary to obtain their concurrence on the
geometric base maps relative to the effect on local facilities.
Initiator
Sub-Tasks
- Prepare package that includes plans and profiles of frontage roads,
interchanges, intersections, etc.
- Send package to appropriate local entities for review.
Task Duration
References
TASK D281 (220.D)
Initiate Relinquishment and Abandonment Procedures
Narrative
The relinquishment and abandonment process is lengthy and may require
many meetings with local entities.
Caltrans relinquishes to the appropriate city or county the following
highways and roads:
- State highways that are deleted by legislative act
- State highways superseded by relocation
- Public roads constructed adjacent to, and as part of, a highway project,
but which are not essential to the proper functioning of the State highway
facility
Abandonment of State facilities is normally accomplished by conveyance
to the adjacent property owner.
Initiator
Sub-Tasks
- Prepare geometric maps showing facilities to be relinquished or abandoned.
- Insure that all work to put facilities to be relinquished in a state
of good repair are included in the project.
- Transmit maps to the Right of Way Branch requesting the process be
initiated.
- Insure that required agreements or resolutions by the local entity
have been obtained.
Task Duration
References
- Right of Way Manual
- Project Development Procedures Manual -- Chapter
25
TASK D282 (220.D)
Send Geometric Base Maps to Utilities Unit
Narrative
Utility relocations and adjustments may cause significant problems and
may be the controlling factor for the project schedule. Geometric base
maps should be furnished to the Utilities Unit when completed.
Initiator
Sub-Tasks
- Field review project and revise or add existing utility features that
are not shown on the geometric base maps.
- Transmit geometric base maps to the Utilities Unit, for utility location
conformation.
Task Duration
References
TASK D283 (220.D)
Review Utility Locations
Narrative
After receipt of geometric base maps, the Utilities Unit reviews the
location of existing utilities and starts the process for relocating, removing,
or adjusting utilities.
Initiator
Sub-Tasks
- Review geometric base maps and identify possible exceptions to Utility
Encroachment Policy.
- Transmit geometric base maps to the involved utility companies. Request
the following:
- Verify locations and types of facilities shown
- Add additional facilities that are not shown
- Acknowledge needed relocation and identify possible exceptions to
Utility Encroachment Policy
- Transmit copies of the geometric base maps, with revised utilities,
to the Project Engineer.
Task Duration
References
TASK D284 (220.E)
Prepare Standard Earth Retaining System Design
Narrative
Design of retaining systems follows approval of the geometric base maps
and determination of final vertical and horizontal alignment. Standard
wall retaining systems are designed by the district; special retaining
systems are designed by either the Division of Structures or the Division
of New Technology, Materials, and Research.
Initiator
Sub-Tasks
- Review existing data, such as surveys, drainage, foundation studies,
cross sections, etc., to ensure that the required retaining system complies
with the criteria for a standard retaining system.
- Develop site plan, foundation type, etc.; then proceed to design in
accordance with Standard Plans.
- Contact Division of Structures to resolve special problems.
- Update Basic Engineering Estimating System, as appropriate.
Task Duration
References
TASK D285 (220.E)
Prepare Standard Culvert Design
Narrative
Standard culverts are designed by the district. Special culverts are
designed by the Division of Structures.
Initiator
Sub-Tasks
- Assemble data, such as surveys, foundation studies, hydrology studies,
vertical and horizontal alignment, etc.
- Review the data to ensure that the required culvert complies with the
criteria for standard culverts.
- Review hydraulics requirements with Hydraulics Unit.
- Develop site plan, if appropriate.
- Prepare culvert design in accordance with the Standard Plans.
- Update Basic Engineering Estimating System, if appropriate.
Task Duration
References
TASK D286 (220.E)
Prepare Standard Noise Barrier Design
Narrative
Standard noise barriers are designed by the district.
Initiator
Sub-Tasks
- Assemble data, such as surveys, foundation studies, cross sections,
location of wall, alternative material type, aesthetic features, etc.
- Review the data to ensure that the required wall complies with the
criteria for standard walls.
- Develop site plan, foundation type, possible right of way easements,
access, drainage considerations, etc.
- Design noise barriers in accordance with Structure's Standard Details.
- Contact Division of Structures to resolve problems.
Task Duration
References
- Project Development Procedures Manual -- Chapter
30
- Highway Design Manual -- Chapter
1100
- Caltrans Noise Manual
- Structure's Standard Details
- Drafting and Plans Manual -- Article 4-2.20
- Tasks D227, D265,
and D269
TASK D287 (220.F)
Initiate Drainage Design
Narrative
Drainage design provides cross drains, storm drain systems, channel
realignments, and drainage items requiring coordination with other entities.
Initiator
Sub-Tasks
- Review preliminary Drainage Report and site plans for possible revisions
due to changes that were made after their preparation.
- Assemble and review data previously obtained or developed, such as
surveys, drainage profiles, etc.
- Assemble and review additional data, such as slope catch points, tentative
contour grading plan, profiles, superelevation diagrams, bridge and retaining
wall general plans, typical cross sections, etc.
- Other information will be needed to avoid conflicts with proposed drainage
facilities. Such information may include:
- Underdrain locations
- Structure foundation
- Sign foundation
- Utility relocation
- Edge of pavement profiles
- Local entity facilities (channels, outfall lines, etc.)
- Coordinate activities with Hydraulics Unit to determine their involvement.
- Determine need for additional right of way or easements.
- Consider drainage comments received from other Caltrans' Units.
Task Duration
References
TASK D288 (220.F)
Review Drainage Design with Maintenance Unit
Narrative
An important objective of drainage design is to provide access for convenient
and economic maintenance operations. Review the design with the Maintenance
Unit. Valuable information on flooding, drainage patterns, etc., may be
obtained from this review.
Initiator
Sub-Tasks
- Review drainage design with Maintenance Unit.
- Incorporate comments into drainage design, as appropriate.
Task Duration
References
TASK D289 (220.F)
Prepare Preliminary Drainage and Erosion Control
Plans
Narrative
As the drainage features are developed a preliminary Drainage Plan is
prepared to integrate elements of drainage design. Erosion control should
be considered in development of the plan.
Initiator
Sub-Tasks
- Prepare preliminary Drainage Plan, using current data. This plan provides
an overview of the drainage features.
- Profiles should be drawn for each pipe system.
- Obtain information on erosion control, from the district Landscape
Architect.
Task Duration
References
TASK D290 (220.F)
Review of Preliminary Drainage and Sanitary Sewer
Plans by Local Entities
Narrative
Local entities may be Caltrans' partners in developing drainage design,
making sanitary sewer adjustments and complying with flood control district
requirements. Mutual benefits may be realized from cooperative projects
where State drainage is discharged into local entity facilities.
Initiator
Sub-Tasks
- Obtain plans of local entity drainage and sanitary sewer facilities.
- As design progresses, consider the following:
- Cooperative drainage improvement projects where Caltrans' financial
investment at least equals the benefits derived by the State
- Develop separate drainage and sewer sheets. Obtain local entity review
and comment
- Review Drainage Plans that affect local entity facilities. Obtain
comments from local entities
Task Duration
References
TASK D291 (220.F)
Prepare Contour Grading Plans
Narrative
Contour Grading Plans show the configuration of embankments and excavations
where the slope is variable. The objective is to avoid abrupt slope changes
that occur when construction is based on uniform slope ratios.
Initiator
Sub-Tasks
- Plot catch points on geometric base maps.
- Plot controlling features, such as benches.
- To provide smooth transition between standard catch points, develop
contour lines by connecting points of equal elevations. Drainage must be
considered.
- Calculate earthwork quantities.
Note: There may be commitments in the Final environmental document that
influence configuration of the slopes.
Task Duration
References
- Drafting and Plans Manual -- Article 4-2.7
- Task D287
TASK D292 (220.G)
Prepare Skeleton Layouts
Narrative
Up to this point, studies have been made using geometric base maps;
although on many projects skeleton layouts may have been prepared during
the very early design stage. Skeleton layouts are plan sheets for specific
project features, such as drainage, contour grading, etc.
Initiator
Sub-Tasks
- Skeleton layouts should be developed electronically.
- Provide skeleton layouts to the functional units. Keep skeleton layouts
and future plan sheets to a minimum by combining features where appropriate.
It is important to avoid cluttering the plans; make separate sheets if
there is any doubt.
- Skeleton layouts are used to develop plans for the following:
- Traffic signing and striping
- Traffic electrical
- Drainage
- Contour grading
- Construction staging
- Hazardous waste
- Landscape
Task Duration
References
TASK D293 (220.H)
Prepare Typical Cross Sections
Narrative
Typical cross sections serve two purposes: (1) they show the geometric
dimensions in relation to the construction layout lines, and (2) they
depict the pavement structural sections. The structural sections consist
of a combination of pavement, base, sub-base, and permeable materials.
By now, geometrics have been determined, traffic data have been developed,
and the Materials Report has been completed. Typical cross sections are
now prepared.
Initiator
Sub-Tasks
- Request the Materials Unit to confirm or reevaluate structural section
recommendations.
- Review structural section recommendations and alternatives, including
local entity facilities.
- Estimate cost of the alternatives and evaluate constructability.
- Prepare economic analysis of pavement structural typical section.
- Review alternatives and select structural section elements.
- Prepare the typical cross sections; add the Design Designation; submit
to appropriate district functional units and local entities for review.
Note: Nonstandard typical sections require approval from OPPD.
Task Duration
References
TASK D294 (220.H)
Obtain Approval of Typical Cross Sections
Narrative
After district functional units and local entities have reviewed the
typical cross sections, they are submitted to the District Director for
approval.
Initiator
Sub-Tasks
- Review comments and reconcile issues.
- Submit typical cross sections to the District Director for approval.
- Send copies of typical cross section approval to OPPD and to the Division
of New Technology, Materials, and Research, as appropriate.
- Send typical cross sections affecting local facilities to the appropriate
local entities for concurrence.
Task Duration
References
TASK D295 (220.I)
Send Geometric Base Maps to Right of Way
Narrative
After the geometric design features have been prepared and approved,
the geometric base maps are sent to the to Right of Way Engineering Unit.
This submittal does not constitute final right of way requirements, but
provides a basis to start the right of way appraisal process.
Initiator
Sub-Tasks
- Plot preliminary right of way lines on the geometric base maps.
- Send geometric base maps to the Right of Way Engineering Unit. The
purpose is to provide a basis for ordering title reports and to begin preparation
of appraisal maps.
Task Duration
References
TASK D296 (220.I)
Obtain Title Reports and Initiate Appraisal Mapping
Narrative
Title reports are essential for appraising and acquiring right of way.
The reports identify the "owner of record" and encumbrances.
Along with the assessor's map, they provide a total picture of the parcel.
Preparation of the preliminary appraisal maps can now begin.
Initiator
- Right of Way Engineering Unit
Sub-Tasks
- Obtain title reports and begin preparation of right of way appraisal
maps.
- Notify Project Engineer of title report or appraisal map issues that
may affect the design.
Task Duration
References
TASK D297 (220.J)
Send Geometric Base Maps to Requesting Governmental
Entities
Narrative
During the planning phase, a governmental entity may have requested
that updated or additional information be provided to them when the project
progressed to a significant point in the design process. Often, these requests
were made as a result of environmental issues.
Initiator
Sub-Tasks
- Send geometric base maps to the requesting governmental entity. (The
Environmental Unit will send the requested material to resource and regulatory
entities.)
Task Duration
References
TASK D298 (220.K)
Obtain Necessary Permits
Narrative
Many projects require a permit from regulatory entities. The Final environmental
document identifies the permitting entities.
Initiator
Sub-Tasks
- Prepare required exhibit maps for attachment to the permit application.
- Submit the permit application to the appropriate regulatory entity.
Task Duration
References
TASK D299 (220.L)
Review Preliminary Plans with Local Entities
Narrative
Local entities were given the opportunity to review the project plans
as they were developed. As the project advances through the design phase,
local entities should again review the project.
Initiator
Sub-Tasks
- Assemble current geometric base maps, typical cross sections, and permit
requirements.
- Schedule a meeting with affected local entities staff. Discuss project
features and who will be responsible for construction administration.
- If local entities wish to perform certain work or assist in construction
administration, obtain the approval of the Deputy District Director for
Project Development.
Task Duration
References
- Cooperative Agreement Manual
- Task D280
TASK D300 (220.L)
Prepare Authorizing Report for a Cooperative Agreement
Narrative
The Streets and Highways Code (Sections 114, 130 and 6500) and Government
Code, Section 14529.11, authorizes entering into Cooperative Agreements
with cities, counties, and other public entities. Cooperative Agreements
are normally authorized during the project approval process. If the need
for a Cooperative Agreement is determined at a later date, authorization
for the agreement is obtained by preparing either a Cooperative Agreement
Report or including it with other project revisions in a Supplemental Project
Report.
Initiator
Sub-Tasks
- Discuss Cooperative Agreement features with the District Cooperative
Agreement Coordinator.
- Prepare the authorizing report (Cooperative Agreement Report or Supplemental
Project Report), if necessary, following the procedures in the Cooperative
Agreement Manual.
- Review the authorizing report with local entity staff, the Project
Manager, and the Deputy District Director for Project Development.
- Resolve differences and prepare the final authorizing report.
Task Duration
References
TASK D301 (220.L)
Prepare Draft Cooperative Agreement
Narrative
At this point in the design process, the Cooperative Agreement Report
(or Supplemental Project Report) serves as the authorizing document for
a Cooperative Agreement. The authorizing document also identifies proposed
cooperative features.
Initiator
Sub-Tasks
- Review the Cooperative Agreement Report (or Supplemental Project Report)
and identify the project's cooperative features.
- For each cooperative feature, check the sample forms in the Cooperative
Agreement Manual to determine if a pre-approved, standardized form is suitable.
Whenever possible, use pre-approved form.
- If a pre-approved form is not suitable, a nonstandard agreement must
be prepared. Request the District Cooperative Agreement Coordinator's assistance
in preparing the nonstandard agreement.
- Prepare drafts of standard and nonstandard agreements in accordance
with the authorizing document.
Task Duration
References
TASK D302 (220.L)
Request District Units to Review Draft Cooperative
Agreement
Narrative
The draft Cooperative Agreement should be distributed to District Units
for review. The District Resource Manager must also review the draft.
Initiator
Sub-Tasks
- Transmit the draft agreement and Cooperative Agreement Report (or Supplemental
Project Report) to Caltrans Units and the District Resource Manager.
- Obtain a district agreement number.
Task Duration
References
TASK D303 (220.L)
Request Local Entities to Review Draft Cooperative
Agreement
Narrative
Now is the time to send the draft of a standard Cooperative Agreement
to the District Cooperative Agreement Coordinator and local entities for
review. Drafts of nonstandard agreements must also be sent to affected
local entities for review (D304).
Initiator
Sub-Tasks
- Transmit the draft Cooperative Agreement and Cooperative Agreement
Report (or Supplemental Project Report) to the District Cooperative Agreement
Coordinator for review.
- After receipt of comments from the District Cooperative Agreement Coordinator
and appropriate changes are made to agreement, transmit the draft Cooperative
Agreement to local entities for review.
Task Duration
References
TASK D304 (220.L)
Review Local Entity Comments to Nonstandard Draft
Cooperative Agreement
Narrative
Draft nonstandard Cooperative Agreements were transmitted to affected
local entities for review. Comments should be incorporated into the draft,
as appropriate, before it is finalized.
Initiator
Sub-Tasks
- Review local entities' comments.
- Revise draft agreement in accordance with the comments or document
reasons for exclusion.
Task Duration
References
TASK D305 (220.L)
Obtain OPPD Approval of Nonstandard Draft Cooperative
Agreement
Narrative
When preapproved forms are not used, draft Cooperative Agreements must
be sent to OPPD for technical and legal review and approval before they
are submitted to the local entities for execution.
Initiator
Sub-Tasks
- Send the draft Cooperative Agreement and Cooperative Agreement Report
(or Supplemental Project Report) to OPPD for technical and legal review
and approval.
Task Duration
References
- Project Development Procedures Manual -- Chapter
16
- Cooperative Agreement Manual
- Task D304
TASK D306 (220.L)
Prepare Final Cooperative Agreement
Narrative
Drafts for nonstandard Cooperative Agreements were sent to OPPD for
technical and legal review. After receiving comments and approval from
OPPD, the final Cooperative Agreement is prepared for execution.
Initiator
Sub-Tasks
- Revise the Cooperative Agreement in accordance with the comments from
OPPD and functional units.
- Review OPPD changes to the draft with participating parties and reconcile
differences. Resulting recommendations for additional changes must be approved
by OPPD.
- Prepare final agreement for execution.
Task Duration
References
- Cooperative Agreement Manual
- Task D305
TASK D307 (220.L)
Execute Cooperative Agreement
Narrative
After either OPPD approval of the draft nonstandard Cooperative Agreement
or use of preapproved standard forms, the local entity and the District
Director execute the agreement.
Initiator
Sub-Tasks
- Prepare transmittal memo requesting that the local entity execute the
Cooperative Agreement. This memo should request certified copies of a resolution,
minute order, or other decree adopted by the governing body, that approves
the agreement and authorizes a local official to execute the agreement.
- Transmit this memo and four original agreements to the local entity.
- Check the documents returned by the local entity for conformity. Then
route the four originals to the District Director for execution.
- Transmit executed agreements to OPPD for legal approval and the filing
of one original agreement.
- If utilities or railroads are involved, notify the Right of Way Branch
and/or District Railroad Liaison Agent when the agreement is executed.
Task Duration
References
- Project Development Procedures Manual -- Chapter
16
- Cooperative Agreement Manual
- Task D306
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This web site last modified August 12, 1997.