California State Department of Transportation Project Development Workflow Tasks (PDWT)

TASK D212 (200.A)

Review Project Description

Narrative

Many projects have alternatives or revisions that may affect the project length and description. Before starting detailed design, it is necessary that the project data be updated to reflect the Selected Alternative, as well as other revisions that may have occurred. Reviewing the project description and limits is the first detailed design task.

Initiator

• Project Engineer

Sub-Tasks

• Review project description and limits for conformity with the programming document, Project Report, and Final environmental document.
• Develop new project limits and description, if applicable.
• Submit new data to Program Management and the Project Control Unit.

Task Duration

• 1 day

References

• Tasks P206 and P208

TASK D213 (200.A)

Obtain "1"(one)-Phase Expenditure Authorization

Narrative

Certification of the Final environmental document and approval of the Project Report completes the planning phase of project development. Now that the project is approved for design, a "1"(one)-Phase Expenditure Authorization should be obtained.

Initiator

• Project Engineer

Sub-Tasks

• Process form FA-47

Note: Additional FA-47s will be required if the project is segmented into smaller units for design and construction contracts.

• Review project file for completeness.

Task Duration

• 4 - 7 days

References

• Project Development Procedures Manual -- Chapter 8, Section 3 and Chapter 7
• Tasks P054 and D212

TASK D214 (200.A)

Review Project Report, Environmental Document, Surveys, and R/W Data Sheet

Narrative

Before starting detailed design, it is essential to review the planning documents; design activities will be guided by these documents.

Initiator

• Project Engineer

Sub-Tasks

• Review planning documents and specific engineering decisions made and documented in the Project Report.
• Review mitigation measures committed to in the Final environmental document.
• Review survey data and identify needs.
• Review the R/W Data Sheet and request an update, if appropriate.
• Review need for and conduct a Value Analysis (VA) study, if appropriate.
• Review major revisions, potential scope changes, or VA study results with the PDT.

Task Duration

• 5 - 45 days

References

• Project Development Procedures Manual -- Chapter 19
• Tasks P092, P197, and P210

TASK D215 (200.A)

Obtain As-Builts and Right of Way Maps

Narrative

It is important to obtain all available mapping that will be used for the project design. These maps should be digitized, where appropriate.

As-built plans provide base information and can be obtained in the district files, HQ Microfilm Services, or the Office of Structure Design.

Initiator

• Project Engineer

Sub-Tasks

• Contact Map File and Survey Units for mapping that may be used in developing geometric base maps.
• Contact Right of Way Engineering Branch to obtain current property ownership maps, assessor maps, and record maps.

Task Duration

• 1 - 2 days

References

• Tasks P186 and P210

TASK D216 (200.A)

Review Planning Alignments

Narrative

As the project proceeds through early design, additional information on the project may indicate a need to make adjustments to the horizontal and vertical alignments.

Initiator

• Project Engineer

Sub-Tasks

• As additional information becomes available, review the horizontal and vertical alignments to determine if revisions are required.

Task Duration

• 1 - 3 days

References

• Task D214

TASK D217 (200.A)

Review Freeway Agreement

Narrative

A Freeway Agreement is not a static document. Revisions may occur during the design phase that require a change in the freeway geometrics, leading to a modification of the approved Freeway Agreement.

Revisions in local road closures, interchanges, separations, and frontage roads may require reevaluation of the environmental document.

Initiator

• Project Engineer

Sub-Tasks

• Review Freeway Agreement.
• Review items identified under Tasks D214 and D216 for possible revisions to the Freeway Agreement.
• Discuss possible revisions with the Project Manager.

Task Duration

• 1 day

References

• Project Development Procedures Manual -- Chapter 13, Article 5
• Tasks D214, D216, and P209

TASK D218 (200.A)

Conduct Field Review

Narrative

The Project Development Unit (and other appropriate units) should have made a number of field reviews prior to project approval. Field reviews should be continued.

Initiator

• Project Engineer

Sub-Tasks

• Review project in field:

- Identify items requiring additional study

- Take photographs

• Discuss items of concern with the Project Manager.

Task Duration

• 2 days

References

• Task D214

TASK D219 (200.A)

Review Base Design Estimate

Narrative

The Base Design Estimate was prepared at project approval. Design estimates should be closely monitored. The first step is to ensure that the Base Planning Estimate assumptions remain valid.

Initiator

• Project Engineer

Sub-Tasks

• Review scope.

- Is estimate based on the approved project?

- Is estimate prepared using the standard format?

• Contact the Right of Way Branch to ensure that the right of way estimate is current.
• Review all documents that list the project estimate. Be sure the documents agree.

- State Transportation Improvement Plan (STIP)

- State Highway Operations Protection Program (SHOPP)

- Traffic Systems Management Plan (TSMP)

- Status of Projects

- Project Management Control System

• Enter estimate in Basic Engineering Estimate System.

Task Duration

• 1 - 2 days

References

• Project Development Procedures Manual -- Chapter 20
• Task P197

TASK D220 (200.A)

Update Critical Path Method Network and Schedule

Narrative

The Critical Path Method (CPM) network and schedule should now be updated for the current project delivery date, fiscal year of construction, possible contract staging, etc.

Initiator

• Project Engineer

Sub-Tasks

• Review the CPM network and schedule with functional units, then revise as appropriate.
• A schedule change may require HQ approval.
• Project and scheduling changes that delay the project must be discussed with the Project Engineer.

Task Duration

• 1 - 2 days

References

• Project Development Procedures Manual -- Chapter 6
• Task D214

TASK D221 (200.A)

Update Project Cost Estimate

Narrative

Estimates require constant monitoring. A project estimate may change significantly as a result of scope changes; this may require the processing of a Project Change Request (PCR). It is important to recognize that many minor changes that may not get quantified can collectively make a significant impact on the project estimate.

Initiator

• Project Engineer

Sub-Tasks

• Update estimates periodically, and when scope changes occur.
• Prepare updated estimate and PCR, as appropriate.
• Route updated estimate and PCR to the Project Manager for concurrence, and to the Project Control Unit for processing.
• After the PCR is approved, update the Basic Engineering Estimate System and Project Management Control System.

Task Duration

• 1 - 2 days

References

• Project Development Procedures Manual -- Chapter 6 and Chapter 20
• Task D219

TASK D222 (200.A)

Initiate Preliminary Contacts with External Organizations

Narrative

During the planning process, many contacts were made with external organizations. Most of these contacts were made with appropriate local entities to discuss local concerns, and with other organizations to ensure that environmental issues were addressed.

During the design process, the contacts must be continued and expanded. Many organizations require detailed information, such as profiles, right of way widths, drainage facilities, etc.

Initiator

• Project Engineer

Sub-Tasks

• Develop a list of the external organizations contacted during the planning phase. Request other units to supplement the list.
• From field review and contacts with local entities, add external organizations to the list, as appropriate.

Task Duration

• 2 - 4 days

References

• Project Development Procedures Manual -- Chapter 22
• Task P078

TASK D223 (200.A)

Obtain Updated Traffic Data

Narrative

Traffic projections were obtained during the development of alternatives. These projections were required to determine the type and location of interchanges, the number of mainline lanes and frontage roads, intersection channelization, etc. Before the detailed geometrics can be developed, design year traffic data must be updated.

Initiator

• Project Engineer

Sub-Tasks

• Review previous traffic information to determine if additional data is needed.
• Request the Traffic Forecasting Unit to provide additional data, if necessary.

Task Duration

• 2 - 7 days

References

• Project Development Procedures Manual -- Chapter 3, Section 1
• Task P081

TASK D224 (200.A)

Prepare ESALs, TIs, and Design Designation

Narrative

The Design Designation is an expression of the basic factors controlling the design of a highway. It is normally prepared for the Project Report, but may require updating if traffic projections have changed significantly.

Equivalent Single-Axle Loads and Traffic Indices are calculated from traffic volumes and are used to determine the roadbed structural section.

Initiator

• Project Engineer

Sub-Tasks

• Request Traffic Forecasting Unit assistance in preparing or updating Design Designation.

Task Duration

• 1 - 4 days

References

• Highway Design Manual -- Topic 103 and Topic 603
• Task D223

TASK D225 (200.A)

Request Traffic Unit to Review Traffic Capacity Requirements

Narrative

The development of alternatives during the planning phase involved an analysis of traffic demand and proposed improvements. The proposed improvements should now be analyzed with updated traffic data; this includes lane requirements, auxiliary lanes, High Occupancy Vehicle lanes, ramp metering, left-turn lanes, signal justification, etc.

Initiator

• Project Engineer

Sub-Tasks

• Request the Traffic Unit to review the project's traffic capacity requirements, using updated traffic data.

Task Duration

• 1 - 6 days

References

• Project Development Procedures Manual -- Chapter 3, Section 7
• Highway Design Manual -- Topic 102
• Task D223

TASK D226 (200.A)

Update Strip Map for Use During Design Process

Narrative

During the planning phase, strip maps were used to show alternatives. The strip maps should now be revised for use in the design phase.

Initiator

• Project Engineer

Sub-Tasks

• Review existing strip map.
• Update the strip map to show current design features.

Task Duration

• 1 - 2 days

References

• Tasks P191 and P192

TASK D227 (200.A)

Request Survey Data

Narrative

Now it is necessary to determine what additional surveys will be required to accomplish design. The request for preliminary aerial field control and coordinate control mapping should allow for six to eight months lead time. (Note: Additional time must be allowed for digitizing of topographic mapping.)

Initiator

• Project Engineer

Sub-Tasks

• Consult with functional units to determine what additional surveys will be required, and when.
• Prepare list of additional surveys: right of way lines, railroads, utilities, local streets and roads, baselines, drainage facilities, locations where environmental impacts occur, mitigation sites, hazardous sites, etc.
• Consult with Survey Unit to determine delivery dates.

Task Duration

• 1 - 3 days

References

• Project Development Procedures Manual -- Chapter 3, Section 3
• Task D214

TASK D228 (200.A)

Obtain Review of Final Alignments

Narrative

Up to this point, design has centered on reviewing approved planning data and requesting updates, additional data, etc. It is essential that preliminary geometrics (interchanges, intersections, vertical and horizontal alignment, local roads, etc.) be established before continuing the process. This leads to completion of the geometric base maps, which become the foundation for skeleton layouts.

Initiator

• Project Engineer

Sub-Tasks

• Plot the proposed geometrics on the geometric base maps.
• If required, fine tune all elements of the geometrics, including proposed right of way lines.
• For changes or nonstandard advisory design features, obtain review of Geometric Reviewer.
• For nonstandard mandatory design features, obtain review of Project Design Coordinator.
• Obtain review of final vertical and horizontal alignment by Project Manager.

Task Duration

• 1 - 4 days

References

• Project Development Procedures Manual -- Chapter 14, Section 1, Article 2 and Chapter 21
• Highway Design Manual -- Topic 82
• Tasks D216 and P087

TASK D229 (200.B)

Review Other Features, Including: Geologic/Seismic, Hazardous Waste, and Environmental

Narrative

At this point in the process, it is essential that preliminary geometrics (interchanges, intersections, vertical and horizontal alignment, local road system, etc.) be established. Before finalizing the geometric base maps (which will be used as the foundation for skeleton layouts), the project should once again be reviewed in the field - to check for features that could cause problems.

Initiator

• Project Engineer

Sub-Tasks

• Review project in the field with representatives from Right of Way, Materials, Hazardous Waste, and Environmental.
• Review major revisions or potential scope changes with the PDT.

Task Duration

• 1 - 2 days

References

• Tasks D214 and D228

TASK D230 (200.B)

Obtain Maintenance Comments on Proposed Geometrics

Narrative

The Maintenance Unit becomes the "owner" of the project when completed, and as such, has a vital interest in it. In addition, Maintenance personnel are the best source for learning about the existing roadway, drainage problems, access to areas for maintenance, etc.

Initiator

• Project Engineer

Sub-Tasks

• Request the Maintenance Unit to review the proposed geometrics.

Task Duration

• 2 - 5 days

References

• Project Development Procedures Manual -- Chapter 3, Section 11 and Chapter 14, Section 1, Article 2

TASK D231 (200.B)

Obtain Hydraulics Unit Comments on Proposed Geometrics

Narrative

Drainage design is a lengthy process of utmost importance. It is imperative that drainage experts review the geometrics early on. They may be able to spot inherent problems that can be easily corrected at this stage.

Initiator

• Project Engineer

Sub-Tasks

• Request the Hydraulics Unit to review the proposed geometrics.

Task Duration

• 2 - 5 days

References

• Project Development Procedures Manual -- Chapter 3, Section 9 and Chapter 14, Section 1, Article 2

TASK D232 (200.B)

Obtain Landscape Unit Comments on Proposed Geometrics

Narrative

The Landscape Unit has had input on the project since initiation. Now is the time for a review of the proposed geometrics.

Initiator

• Project Engineer

Sub-Tasks

• Request the Landscape Unit to review the proposed geometrics.

Task Duration

• 2 - 5 days

References

• Project Development Procedures Manual -- Chapter 29 and Chapter 14, Section 1, Article 2

TASK D233 (200.B)

Initiate Hydrology and Hydraulic Studies

Narrative

At this stage, hydrology studies and preliminary drainage design should begin.

Initiator

• Project Engineer

Sub-Tasks

• Identify all channels and existing storm drains. Check profiles to see if sufficient head is provided for drainage facilities.
• For urban areas, plot existing local drainage facilities on geometric base maps and consider feasibility of providing outfall for project drainage.
• Make initial contacts with local engineering staffs to discuss the possibility of cooperative drainage design.
• Consider the use of sumps for storage or metering into local systems.
• Request Hydraulics Unit to begin hydrology and drainage design studies.

Task Duration

• 2 - 7 days

References

• Highway Design Manual -- Chapter 800
• Task D231

TASK D234 (200.B)

Initiate Mitigation for Historic Structures

Narrative

After the Final environmental document has been approved, mitigations for impacts on historic structures may be implemented in accordance with the Memorandum of Agreement (MOA) approved by the Advisory Council on Historic Preservation (ACHP).

A wide range of mitigations is available, the most common of which is recordation of a bridge because an eligible bridge is to be altered or demolished. Other mitigations include: transfer of a bridge to a local entity for off-system preservation, recordation of a building that is to be removed, moving a historic building to a new site. These mitigations are carried out in accordance with the terms of the MOA. Completion of the mitigations should be reported to the FHWA, the State Historic Preservation Office and ACHP to signify completion of the terms prescribed in the MOA.

Initiator

• Project Engineer

Sub-Tasks

• If not finalized, completely execute the MOA that outlines mitigation for impacts on historic properties. Mitigation activities may include:

- Recordation by Photography Unit

- Bridge repair by Office of Structure Design

- Site acquisition by Right of Way

- Relocating structures by Right of Way

- Building repairs on new site or prior to transfer by Right of Way

• Implement mitigation, as appropriate. Provide necessary data for inclusion in the project.
• Review mitigation cost estimate.

Task Duration

• 20 - 1000 days
• The time required to implement mitigation measures varies widely, depending on the measures agreed to. The Environmental Unit will provide a more accurate estimate for each specific situation.
• Normally, mitigation must be completed before construction begins. However, initiating bridge repair prior to transfer to new ownership may be delayed until construction of its replacement is completed.
• Recordations typically take 20 to 40 days.
• Relocating a building may be performed prior to construction or as an early stage of work. A new site may need to be acquired during the design phase.

References

• Environmental Handbook
• Task P134

TASK D235 (200.B)

Initiate Archaeological Data Recovery

Narrative

Data recovery studies are undertaken to mitigate project-related effects on archaeological resources that have been determined eligible for the National Register of Historic Places. The Federal Advisory Council on Historic Preservation approves data recovery as mitigation, after reviewing the Finding of Effect.

After approval of the Final environmental document, data recovery work can begin. The data recovery work is contracted to archaeological consultants.

Initiator

• Environmental Unit

Sub-Tasks

• Obtain consultant, following A&E Consultant Services procedures.
• Monitor consultant's excavation and preparation of final research report.
• Review and approve final research report.
• Publish and distribute final research report.

Task Duration

• 20 - 1000 days
• The time required to implement mitigation measures varies widely, depending on the measures agreed to, and the site. The Environmental Unit will provide a more accurate estimate for each specific situation.
• Only the field work must take place before construction can proceed. Normally, this takes less than a month. The consultant should send a letter report to FHWA stating that the field work is completed. Elapsed time for consultant procurement and completion of field work is about 50 weeks.

References

• Project Development Procedures Manual -- Chapter 2, Section 8
• Environmental Handbook
• A&E Consultant Services Manual
• Task P068

TASK D236 (200.B)

Initiate Biological Mitigation

Narrative

Mitigation measures included in the Final environmental document, or as conditions of permit approval, are implemented before, during, or after project construction - depending on agreements made with regulatory or resource agencies. Many mitigation measures require design work (fencing, retaining walls, landscaping, etc.) or inclusion in the project specifications (erosion control and construction restrictions).

Initiator

• Project Engineer (or Environmental Unit)

Sub-Tasks

• Determine responsible Unit and timing for each mitigation measure.
• Request Landscape Unit (with coordination from Environmental Unit) to add mitigation to Landscape Plans, with subsequent review by affected units and regulatory agencies, as appropriate.
• Off-site mitigation or extensive on-site habitat restoration and/or creation may be implemented under separate contracts. This will require contract procurement and the possible need for early allocation of funds.
• Prepare any necessary mitigation specifications, with review by Environmental Unit.
• Arrange pre-job meeting with Resident Engineer and Environmental Unit to ensure all parties understand mitigation requirements.
• Request that Project Engineer, along with the Environmental Unit and Resident Engineer, monitor construction to ensure compliance with mitigation requirements.
• Environmental Unit sends monitoring reports to resource and regulatory agencies, as appropriate.

Task Duration

• 10 - 2000 days
• The time required to implement mitigation measures varies widely, depending on the measures agreed to, and the location. The Environmental Unit will provide a more accurate estimate for each specific situation, including any activities that must be completed prior to construction start.
• Some activities may be initiated prior to environmental certification; however, all ground disturbing activities must be delayed until after environmental certification. Implementation should be complete by the end of project construction. Plant establishment may require an additional 2 - 5 years. Monitoring may require up to 10 years or more, after completion of construction.

References

• Environmental Handbook
• Construction Manual -- Section 2-05

TASK D237 (200.B)

Obtain Current Right of Way Maps

Narrative

During the project approval process, the Right of Way Branch was involved in working with the PDT and providing realistic cost estimates. A R/W Data Sheet was prepared, which listed the number of parcels required, excess lands, anticipated relocation assistance, and other factors. Tentative right of way lines were drawn on maps for each alternative. This information must be transferred to the geometric maps.

Initiator

• Project Engineer

Sub-Tasks

• Review current assessor maps, record maps, property-ownership maps, or any other pertinent maps from the District Right of Way Engineer.
• Transfer right of way information to geometric base maps.

Task Duration

• 2 - 5 days

References

• Project Development Procedures Manual -- Chapter 3, Section 4 and Chapter 14, Section 1, Article 2
• Tasks D214 and D215

TASK D238 (200.C)

Request Office of Structure Design to Update Planning Information

Narrative

During the Project Study Report process, the Office of Structure Design (OSD) prepared Advanced Planning Studies for the project alternatives. These studies were updated during the Project Report phase.

Initiator

• Project Engineer

Sub-Tasks

• Review the planning studies prepared by OSD.
• Prepare a memo to OSD, covering the following items:

- Request an update of planning data and costs

- List the approximate date when Bridge Site Data submittals will be prepared and sent to OSD

• Use the cost to update the current estimate.

Task Duration

• 1 - 5 days

References

• Project Development Procedures Manual -- Chapter 3, Section 8
• Task P024

TASK D239 (200.C)

Send Preliminary Alignment Plans to District Railroad Liaison Agent

Narrative

Railroad involvement is a long-term process. It is very important to determine railroad involvement in the earliest stages of design. Involvement can be more than a separation or at-grade crossing; it could be a drainage feature or temporary access.

Initiator

• Project Engineer

Sub-Tasks

• Send preliminary alignment plans and other data for projects in the vicinity of railroads to the District Railroad Liaison Agent for determination of railroad involvement.

Task Duration

• 1 - 3 days

References

• Project Development Procedures Manual -- Chapter 3, Section 4 and Chapter 3, Section 8

TASK D240 (200.C)

Send Plans Involving Railroads to Office of Structure Design

Narrative

The District Railroad Liaison Agent coordinates contacts with the affected railroads. It is essential that project data, alignment, profiles, etc. be transmitted to the Office of Structure Design (OSD) in the early stages of the design process.

Initiator

• District Railroad Liaison Agent

Sub-Tasks

• After receipt of the preliminary alignment plans and other project data, determine if railroad involvement appears likely. If so, transmit pertinent data to OSD.
• To aid the railroad companies in locating the highway project in relation to their facilities, pertinent data should include the locations where the railroad and highway facilities cross, as well as known involvements.

Task Duration

• 1 - 3 days

References

• Right of Way Manual
• Tasks D238 and D239

TASK D241 (200.C)

Determine Railroad Involvement

Narrative

The R/W Data Sheet (prepared during planning phase) identified potential railroad involvement. The Office of Structure Design must now confirm the involvement.

Initiator

• Office of Structure Design

Sub-Tasks

• Review preliminary data (strip map, geometric base maps, etc.)
• Identify the extent of railroad involvement.
• Transmit railroad involvement information to the District Railroad Liaison Agent.

Task Duration

• 1 - 8 days

References

• Task D240

TASK D242 (200.D)

Update Environmental Approval if Scope or Limits of Project Change

Narrative

During the Project Report phase, the scope was defined. However, when preparing geometric base maps, changes may occur that affect Environmental Approval.

Initiator

• Project Engineer

Sub-Tasks

• Review project approval documents, particularly the Areas of Potential Effects limits and conditions of Environmental Approval.
• Identify and evaluate changes that may require revision in the environmental document.
• Contact the Environmental Unit for their evaluation.
• For minor items, request the Environmental Unit to make necessary changes. For major items, arrange for a PDT meeting to evaluate options.

Task Duration

• 1 - 3 days

References

• Project Development Procedures Manual -- Chapter 3, Section 2 and Chaptert 10, Section 3
• Environmental Handbook
• Task D214

TASK D243 (200.D)

Request Transit Agencies Review of Bus-Loading Facilities Needs

Narrative

Section 148 of the Streets and Highways Code authorizes bus-loading facilities on freeways. Section 150 of the same Code authorizes provisions for mass public transportation facilities in freeway corridors.

Initiator

• Project Engineer

Sub-Tasks

• Prepare memo to the Public Utilities Commission, governing bodies of local jurisdictions, and common carriers or transit agencies operating in the vicinity of the project. A strip map should be attached. The memo should state:

- The project will only include bus-loading facilities where they are in the public interest, and where their cost is commensurate with the public benefits to be derived from their construction

- If the agency desires to have bus-loading facilities, their reply should identify the locations and should include supporting data such as estimates of the number of passengers per day

Task Duration

• 1 - 3 days

References

• Highway Design Manual -- Topic 108.2

TASK D244 (200.D)

Prepare Supplemental Project Report if Scope of Project Changes

Narrative

At the end of the planning phases, approval was obtained for a project with specific features. The approval allows the project to proceed through the design phase, provided there are no major changes. Scope or concept changes may require a new or Supplemental Project Report and environmental document.

Initiator

• Project Engineer

Sub-Tasks

• If a scoping change has been identified, schedule a PDT meeting to discuss the issues and how to proceed with the change.
• Base the strategy on the following considerations:

- Minor changes in project features may be approved by a Supplemental Project Report and a revised Environmental Approval

- Major changes in project features may require preparation of a new Project Report and environmental document

Task Duration

• 4 - 8 days

References

• Project Development Procedures Manual -- Chapter 12, Section 6
• Environmental Handbook
• Task P197

TASK D245 (200.D)

Conduct Bus-Loading Facility Conference

Narrative

When bus-loading facilities are requested by a local entity, the Public Utility Commission, a transit agency, or common carrier operating in the area, it is necessary to hold a bus-loading facility conference. A report should be prepared to document the decisions made at the conference.

Initiator

• Project Engineer

Sub-Tasks

• If requests for a conference on bus-loading facilities are received, the Project Engineer arranges the meeting and invites representatives of each entity to attend.
• If a conference is held, the Project Engineer should prepare a conference report for inclusion in the PS&E submittal.

Task Duration

• 1 - 7 days

References

• Task D243

TASK D246 (200.D)

Prepare Bus-Loading Facilities Design

Narrative

The bus-loading facility process began by obtaining input from local transit agencies, the Public Utilities Commission, and other interested entities. The facilities are designed to comply with the identified needs.

Initiator

• Project Engineer

Sub-Tasks

• Analyze the requirements of approved bus-loading facility requests.
• Prepare preliminary designs.
• Review the proposed design with the Traffic Operations and District Mass Transit Units.
• Obtain concurrence for the designs from the Geometric Reviewer.

Task Duration

• 1 - 7 days

References

• Task D245

TASK D247 (200.D)

Obtain Traffic Unit Comments on Proposed Bus-Loading Facility Geometrics

Narrative

After a consensus is reached on the proposed geometrics for bus-loading facilities, comments are obtained from the Traffic Unit.

Initiator

• Project Engineer

Sub-Tasks

• Submit the proposed geometrics to the Traffic Unit for review.
• After receipt of comments, resolve any differences and revise geometric design, as appropriate.

Task Duration

• 2 - 7 days

References

• Task D246

TASK D248 (200.E)

Obtain Traffic Unit Comments on Proposed Geometrics

Narrative

The selected Alternative was approved as part of the project approval process. Required revisions were made during the preparation of geometric base maps. Scope changes may have been approved by processing a Supplemental Project Report. The next step is to submit the geometrics to the Traffic Unit for review.

Initiator

• Project Engineer

Sub-Tasks

• Prepare updated geometrics for interchanges and intersections.
• Transmit geometrics, including temporary freeway transitions, for Traffic Unit review.
• After receipt of comments, resolve any differences and notify Project Manager of any substantive changes.
• Revise geometric plans, as necessary.

Task Duration

• 2 - 7 days

References

• Project Development Procedures Manual -- Chapter 14, Section 1, Article 2
• Tasks P086 and D244

TASK D249 (200.E)

Send Survey Data to Functional Units

Narrative

Additional surveys were requested under Task D227, primarily to provide data to functional units in developing their portion of the project PS&E. Upon receipt of the surveys, it is necessary to transmit the data to the appropriate functional units.

Initiator

• Project Engineer

Sub-Tasks

• After receiving survey data, prepare information for use in finalizing geometric maps and for submittal to functional units.
• Submit data to functional units, as appropriate.

Task Duration

• 4 - 8 days

References

• Task D227

TASK D250 (200.E)

Request Review of Interchange and Intersection Design by the Geometric Reviewer

Narrative

At this stage of design, geometric base maps are complete and review has been accomplished with appropriate functional units. The next step is to obtain comments from the OPPD Geometric Reviewer and OPPD Coordinator.

Initiator

• Project Engineer

Sub-Tasks

• Develop interchange and intersection details, such as: sight distances to noses, intersection sight distances, weaving distances, storage lanes, etc. List nonstandard design features.
• Arrange meeting with the OPPD Coordinator and Geometric Reviewer to discuss the acceptability of nonstandard design features.
• Resolve differences.
• List unapproved nonstandard design features.
• For projects on the Interstate System that cost more than one million dollars, arrange meeting with FHWA Transportation Engineer to review design features.

Task Duration

• 8 - 25 days

References

• Design Bulletin #66 (superseded by Design Information Bulletin #78)
• Highway Design Manual
• Task D248

TASK D251 (200.E)

Determine Railroad Right of Way Requirements

Narrative

Negotiations with railroads can be lengthy and involved; it is essential to establish railroad right of way needs at an early date. Railroad companies require preliminary plan review prior to executing final agreements for conveyance of land, access rights, or payment.

Initiator

• Project Engineer

Sub-Tasks

• Review for possible railroad involvement.
• Review right of way lines with District Railroad Liaison Agent, Right of Way Engineering, and the Office of Structure Design.
• Adjust right of way lines, if appropriate.
• Transmit railroad requirements to Right of Way Branch.

Task Duration

• 1 - 8 days

References

• Task D241

TASK D252 (200.E)

Determine Availability of Site for Contractor's Yard

Narrative

It is sometimes difficult to obtain adequate sites that can be used as contractor's yards during construction - particularly in areas where dust, noise and access problems are likely. The responsibility for obtaining a site rests with the contractor, but Caltrans' involvement during the design phase can expedite the process.

Initiator

• Project Engineer

Sub-Tasks

• Consult with the Right of Way Branch about parcels being held in airspace inventory, and about nearby property held by Caltrans for future construction purposes or as excess land.
• Evaluate possible sites with the Construction Unit and the Right of Way Branch.
• Review site with Environmental Unit.

Task Duration

• 1 - 3 days

References

• Highway Design Manual -- Topic 112
• Plans, Specifications, and Estimates Guide -- Section 4-3.02B

TASK D253 (200.E)

Request Review of Preliminary Design by FHWA

Narrative

The FHWA has been involved in project planning since early conceptual studies. For those projects on the Interstate System with construction costs exceeding one million dollars, it is essential that this involvement continue during the design stage. It is now necessary to obtain FHWA review of the geometric base map details.

Initiator

• Project Engineer

Sub-Tasks

• Arrange meeting with the FHWA Transportation Engineer to review the geometrics and the nonstandard design features.
• Resolve any differences and make corrections.

Task Duration

• 4 - 12 days

References

• Project Development Procedures Manual -- Chapter 2, Section 7
• Task D250

TASK D254 (200.E)

Obtain Approval of Additional Exceptions to Mandatory Design Standards

Narrative

Some project features do not comply with mandatory design standards. The preferred procedure is to obtain approval at the Project Study Report phase or at least by the Project Report phase.

However, there are situations where exceptions to mandatory standards are identified during the design phase and a Fact Sheet must be processed.

Initiator

• Project Engineer

Sub-Tasks

• Prepare a Fact Sheet.
• Submit Fact Sheet for approval by the Project Development Coordinator.

Task Duration

• 2 - 6 days

References

• Highway Design Manual -- Topic 82
• Task D228

TASK D255 (200.E)

Obtain Approval of Additional Exceptions to Advisory Design Standards

Narrative

The authority to approve exceptions to advisory design standards has been delegated to the District Directors. Proposals for exceptions from advisory design standards not identified until the design phase should be discussed with the Project Development Coordinator during development of the approval documentation.

Initiator

• Project Engineer

Sub-Tasks

• Prepare a Fact Sheet in accordance with district policy.
• Submit the Fact Sheet to the Project Development Coordinator for review.
• Submit the Fact Sheet to the district's approval authority.

Task Duration

• 2 - 5 days

References

• Highway Design Manual -- Topic 82
• Task D228

TASK D256 (200.E)

Determine Final Vertical and Horizontal Alignment

Narrative

The determination of final vertical and horizontal alignment is necessary for the completion of geometric base maps.

Earthwork quantities were estimated during various stages in planning studies. After determining the final vertical and horizontal alignment, and after verifying the adequacy of the tentative typical cross sections, calculate preliminary earthwork quantities. The alignments should provide the most economical earthwork balance.

Initiator

• Project Engineer

Sub-Tasks

• Review material information obtained during planning studies.
• Contact the Materials Unit to obtain additional data on cut and fill slopes, unsuitable materials, drainage basins, etc.
• Finalize vertical and horizontal alignment.
• Calculate earthwork balance quantities, considering revisions in slopes, widening, or grade changes.
• Evaluate need for optional disposal or borrow sites.
• If earthwork has to be hauled over local roads, notify the local entities.
• Enter revised quantities and preliminary unit prices in the Basic Engineering Estimating System.

Task Duration

• 5 - 15 days

References

• Highway Design Manual -- Topic 111
• Task D228

TASK D257 (200.F)

Conduct Hazardous Waste Project Decision Meeting

Narrative

If the Selected Alternative has hazardous waste sites, a strategy meeting should be scheduled to determine a plan of action.

Initiator

• Project Engineer

Sub-Tasks

• Review the Project Report, the Final environmental document, and design alternatives for efforts to avoid hazardous wastes.
• Conduct a meeting with the PDT, other appropriate functional areas (including legal), the Hazardous Waste Unit, and the FHWA Transportation Engineer.
• Discuss the significance of the hazardous waste problem on the project.
• Determine if the owner of the property has been notified by the appropriate regulatory agency of the potential remediation. If not, request notification from the agency.
• Request the Right of Way Branch to determine if the owner intends to investigate and remediate the hazardous waste.
• Develop a plan to monitor the owner's investigation and remediation of the problem.

Task Duration

• 2 - 3 days

References

• Project Development Procedures Manual -- Chapter 18
• Task P104

TASK D258 (200.F)

Initiate Hazardous Waste Remediation and Monitor Progress

Narrative

Three courses of action for hazardous waste remediation can be followed:

Case 1: The owner has been contacted and made aware of the hazardous waste problem.

Case 2: The owner has not agreed to remediate the problem, and places the responsibility of cleanup on Caltrans.

Case 3: No responsible party can be found.

Initiator

• Project Engineer

Sub-Tasks

Case 1: Monitor the owner investigation and remediation for completeness and timeliness.

Case 2: The Hazardous Waste Unit, with consultation from the Project Engineer, will process a task order for site investigation and determination of the extent of the problem (RI/FS - Remedial Investigation/Feasibility Study).

Investigate possible legal actions that may be taken against owner/responsible party to recover costs of investigation/remediation.

Case 3: Continue efforts to identify owner/responsible party.

The Hazardous Waste Unit, with consultation from the Project Engineer, will process a task order for site investigation and determination of the extent of the problem (RI/FS).

The Hazardous Waste Unit monitors the consultant performing the RI/FS.

Task Duration

• 5 - 20 days

References

• A&E Consultant Services Manual
• Task D257

TASK D259 (200.F)

Conduct Hazardous Waste Strategy Meeting

Narrative

Detailed investigations have been completed to determine the extent of hazardous waste involvement and an alternative to accomplish remediation has been recommended. One of the following alternatives will apply:

Alternative 1 (Case 1)

The owner will remediate in accord with Caltrans' project schedules.

Alternative 2 (Case 2 and 3)

Caltrans has assumed remediation efforts.

Initiator

• Project Engineer

Sub-Tasks

• Review recommended remediation alternative.

Alternative 1 (Case 1)

Schedule a meeting with the PDT, the Hazardous Waste Unit, Legal, the owner/responsible party, and other appropriate authorities to discuss and agree on the following:

- Evaluate owner's performance in investigation and remediation, including adherence to schedule

- If owner's progress is questionable, request owner to prepare a revised plan. A District Directorate decision may be required to determine if Caltrans should take over the Hazardous Waste remediation process. This decision will be based on the owner's ability to complete investigations and hazardous waste remediation in a timely fashion

- If Alternative 1 is not satisfactorily progressing according to schedule, Alternative 2 should be considered

Alternative 2 (Case 2 and 3)

Continue contracted Hazardous Waste investigation for Caltrans' remediation process and begin discussions to remediate the problem.

Task Duration

• 2 - 3 days

References

• Task D258

TASK D260 (200.F)

Review Owner's Hazardous Waste Remediation Schedule and Compliance with Plan

Narrative

For Alternative 1 projects, the owner accepted responsibility for the hazardous waste and developed a plan to remediate within the project schedule. It is now necessary to review the owner's performance.

Initiator

• Project Engineer

Sub-Tasks

• The Project Engineer, in consultation with the Hazardous Waste Unit, shall review for schedule compliance. A District Directorate decision may be required to determine if Caltrans should be responsible for the hazardous waste remediation process. This decision is based on the owner's ability to complete remediation on schedule.

Task Duration

• 15 - 30 days

References

• Task D259

TASK D261 (200.F)

Request Caltrans' Hazardous Waste Remedial Investigation and Feasibility Study

Narrative

For Alternative 2 projects, Caltrans has the responsibility for hazardous waste remediation. The next step is to initiate and monitor the Remedial Investigation/Feasibility Study (RI/FS).

Initiator

• Project Engineer

Sub-Tasks

• If owner progress under Alternative 1 is unsatisfactory, initiate Caltrans remediation, as outlined in the following tasks.
• Request the Hazardous Waste Unit to prepare a task order for a RI/FS.
• The Project Engineer and the Hazardous Waste Unit should monitor the progress of the consultant performing the RI/FS.

Task Duration

• 45 - 120 days

References

• Task D259

TASK D262 (200.F)

Review Options for Hazardous Waste Remediation by Caltrans

Narrative

After the Remedial Investigation/Feasibility Study (RI/FS) is complete, it is necessary to review Caltrans' remediation options for the specific project. The option selected is used to develop the Hazardous Waste Management Plan.

Initiator

• Project Engineer

Sub-Tasks

• Contact the appropriate PDT members, including the Hazardous Waste Coordinator, to assist in reviewing the remediation options.

Task Duration

• 3 - 5 days

References

• Task D261

TASK D263 (200.F)

Prepare Caltrans' Hazardous Waste Management Plan

Narrative

After evaluation of the remediation options, a Caltrans' Hazardous Waste Management Plan (HWMP) should be developed.

Initiator

• Project Engineer

Sub-Tasks

• The Project Engineer prepares a draft HWMP. The HWMP should include the site investigation and Feasibility Study. Contact the Hazardous Waste Unit for HWMP guidelines.
• Send copies of the draft HWMP for comment to involved parties, including owner and/or responsible parties, regulatory agencies, and local authorities.
• If hazardous waste remediation substantially increases time and/or cost, revise the project estimate.

Task Duration

• 15 - 30 days

References

• Task D262

TASK D264 (200.F)

Complete Owner's Hazardous Waste Remediation

Narrative

The owner has completed remediation on schedule and in compliance with owner's remediation plan.

Initiator

• Project Engineer

Sub-Tasks

• The Project Engineer informs the District Deputy Director for Project Development that the remediation has been completed.
• The District Deputy Director for Project Development submits the parcel Certificate of Sufficiency to the Right of Way Branch.

Task Duration

• 5 - 10 days

References

• Task D260

TASK D265 (200.G)

Prepare Materials Report

Narrative

The Materials Report serves two important functions. It consolidates project site information obtained from soils, geological, and materials investigations into a permanent document. It provides recommendations relating to materials and potential materials problems on the project.

Initiator

• Project Engineer

Sub-Tasks

• Arrange for surveys required to perform materials sampling.
• Arrange for rights of entry required to perform materials sampling.
• Arrange for rights of entry required to perform materials sampling.
• Obtain Materials Report from the District Materials Unit.

Task Duration

• 30 - 180 days

References

• Project Development Procedures Manual - Chapter 3, Section 6
• Highway Design Manual -- Topic 113
• Tasks P107, D224, and D229

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This web site last modified August 13, 1997.