California State Department of Transportation Project Development Workflow Tasks (PDWT)

TASK P156 (060.A)

Circulate Draft Project Report for Review

Narrative

The Draft Project Report, which includes the Draft environmental document, is circulated to appropriate district units for review.

Initiator

• Project Engineer

Sub-Tasks

• Send Draft Project Report (including the Draft environmental document) to appropriate district units for review.

Task Duration

• 15 - 20 days

References

• Task P149

TASK P157 (060.A)

Complete Draft Environmental Document

Narrative

The Draft environmental document should be revised to reflect the comments received from the review by district units (and HQ, if applicable).

Initiator

• Environmental Unit

Sub-Tasks

• Arrange a meeting with the Project Manager (and the PDT, if appropriate) to discuss comments and revisions, required to complete the draft document.
• Complete the Draft environmental document.

Task Duration

• 15 - 25 days

References

• Environmental Handbook
• Task P145

TASK P158 (060.A)

Complete Draft Project Report

Narrative

Concurrent with the revision of the Draft environmental document the Draft Project Report should be completed. Comments returned from district units are considered for incorporation into the Draft Project Report, if appropriate.

If project is Categorically Exempt, the Project Report is now prepared in final form.

Initiator

• Project Engineer

Sub-Tasks

• Review and reconcile comments with the Project Manager.
• Notify appropriate units as to the disposition of comments.
• Revise the Draft Project Report, as appropriate.

Task Duration

• 10 - 15 days

References

• Project Development Procedures Manual -- Chapter 10, Section 5
• Tasks P156 and P157

TASK P159 (060.A)

Review Need for Public Hearing Process

Narrative

Public hearings provide a forum for discussing project need, alternative locations, alternative design features, and potential social, economic, and environmental effects. The public hearing process applies to projects with the following potential effects: (1) require a significant amount of right of way, (2) substantially change the layout or function of connecting roadways or of the facility being improved, (3) have a significant adverse impact on abutting real property, and (4) have significant social, economic, environmental, or other effects.

The purpose of the public hearing process is to obtain public input and acceptance ensuring that subsequent project decisions are consistent with federal, State, and local objectives.

Initiator

• Project Engineer

Sub-Tasks

• Review existing informal public comments.
• Contact the PDT to determine if the public hearing process applies.
• Contact the Public Affairs Unit for assistance in preparation for the hearing, if applicable.

Task Duration

• 3 - 5 days

References

• Project Development Procedures Manual -- Chapter 11
• Task P158

TASK P160 (060.A)

Approve Draft Project Report

Narrative

The Draft Project Report (including the Draft environmental document) is submitted to the District Director to approve a recommendation to proceed with the public hearing process.

If the project is Categorically Exempt, approval authorizes the project to proceed to the design phase.

If there is no federal involvement, but the project requires an environmental document, approval of the Draft Project Report authorizes circulation of the Draft Environmental Impact Report and proceeding with the public hearing process.

If the project requires an environmental document, and there is federal involvement, approval of the Draft Project Report provides authorization to proceed with the public hearing process.

Initiator

• Project Engineer

Sub-Tasks

• Send the Draft Project Report and the Draft environmental document to appropriate Caltrans units for signatures.
• Submit the Draft Project Report to the District Director for approval; submit the Draft environmental document for signature.
• After approval, send 2 copies to OPPD and 2 copies to the Environmental Division.
• Update the cost estimate in the PMCS.

Task Duration

• 4 - 8 days

References

• Project Development Procedures Manual -- Chapter 10, Section 5; and Chapter 20, Section 2, Article 5
• Task P158

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This web site last modified August 11, 1997.