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Electronic Bid Opening webcast
The public opening of electronically bid projects is available via public webcast and teleconference. Please see the following webpage for further information: http://www.dot.ca.gov/hq/esc/oe/contractor_info/ElectronicBidOpeningInstructions.pdf
First time bidding electronically?
Follow the steps below to prepare yourself for electronic bidding. It can take 7 days to be completely ready for electronic bidding, start the process as quickly as possible.
Receive your Bidder ID number
To receive your Bidder ID number, you must submit a request for your Bidder ID number to: Office Engineer, MS43, Department of Transportation, 1727 30th Street, Sacramento, CA, 95816-7005, or the request can be faxed to (916)227-6282. The request for Bidder ID number must be on your company letterhead, and it must contain your full legal company name, address, phone number and fax number. For faster response, include an email address to which the Bidder ID number will be sent.
Download the Expedite Bid software
The Expedite Bid electronic bidding software can be downloaded from https://bidx.com/ca/main
Establish a Digital ID
When you have received your Bidder ID number, you can begin the process to establish your Digital ID. Your Digital ID is established through Bidx.com. Follow the directions found in the Bidx Training Center, or call the Bidx help desk at 1-888-352-2439 to establish your Digital ID. Your Digital ID is your electronic signature, allowing you to electronically submit your bid to Caltrans through Bidx. The Digital ID process can take several days, as notarized paperwork must be sent to Bidx before your Digital ID can be enabled.
Download and complete the electronic bidding form
Select the "Download Bid Book" link from the Caltrans Project Advertisement website, follow the directions on each webpage, and download the electronic bid file. The electronic bid file will be named Contract#.EBS. DO NOT CHANGE THE FILE NAME! If you are not given an opportunity to select where to download the file to, it will most likely be downloaded to your Documents/Downloads folder.
Test your system, by submitting a bid
When your Digital ID has been enabled you may submit a bid to Caltrans through Bidx to test your system. Upon successful bid submission, you will receive a Bid Submittal Receipt from the Bid software. This receipt indicates the time that your bid was submitted. After verifying that your system works, you may withdraw your bid, or you may submit another bid. Caltrans will only see the last bid submitted, and will not see any withdrawn bid. If you have any issues with submitting your bid, you may contact the Bid Express Help Desk at 1-(888)352-2439.
Electronic bidding addenda
Bid Express Help Desk
The Bid Express Help Desk can be reached at 1-888-352-2439
Electronic bidding training materials are available on the Electronic Bidding Training Materials Website
F.A.Q.'s Have a question about electronic bidding? It may have already been answered at the Electronic Bidding F.A.Q. page.
Electronic Bid Bonds
Electronic bid bonds can now be submitted with your electronic bid. For more information, have your surety agent contact either SurePathor Surety 2000 for more information.
Energy Crisis Information
It is possible that a power outage may occur during a Bid Opening. The following is a brief description of how the Bid Opening will be conducted in the event of a power outage. Please allot an appropriate amount of time for power related delays when submitting your bids. In the event of a power outage prior to Bid Opening (12:30 PM or later):
In the event of a power outage during a Bid Opening:
Electronic Bidding update
Caltrans has chosen the American Association of State and Highway Transportation Officials, Trns*port Expedite Bid software as its electronic bidding solution. Expedite is integrated with Info Tech's Bid Express Internet Bidding Service (Bidx) for the submittal of electronic bids through the internet.
More information regarding Expedite Bid can be found at the Expedite product website at https://www.infotechfl.com/. More information regarding Bidx can be found at the Bidx website at https://www.bidx.com For questions regarding electronic bidding, contact the Caltrans Contract Awards Unit at (916)227-6299.
Senate Bill 1, the Road Repair and Accountability Act of 2017 invests $54 billion over the next decade to fix roads, freeways and bridges. See where the money is going at www.rebuildingca.ca.gov
Department of Transportation
1801 30th Street
Sacramento, CA 95816-8041
Engineering Related Information: